flexible work arrangement policy template

Policy Template Samples; Policy Word Templates; People with jobs normally work around 8–10 hours straight every day depending on their job. aF?��a>L�ł��,�j��L��H��WV�a���%�1�WEg�we�! A flexible hours policy may also be referred to as a flexible working hours policy or a flexible work schedule policy. flexi-place as a flexible work arrangement compared to 3.3% in US and 4.1% in UK. Permanent part-time work is a part-time arrangement that is intended to continue, �� PK ! I am making this request to help care for my child. Implementing FWAs (Employers) How to implement flexible work arrangements in a … Purchased leave is where employees take an additional four weeks leave per year by adjusting their salary to 48 weeks paid over the full 52 weeks. It will help the employee balance their work and personal life. Template for a flexible working policy from Acas for employers to use. Y� �ٚ�x� �������'~��� �� PK ! O����X� �*��V$:�B~���^�K����ڃ /P��I��~7$��i��J&B0Z�Du�t�OJ�K(H����xG �L�+�v����dcӻ���W>*��\XR�mp���Z}����HwnM�V��n���-�")/�ZwB`���4��� ��s�DX���j��;A*ʝ����c�֝�� 4���[�S��9�> ������{�V�4p����W�&����A����|�d�? As an employer, if you receive a request for flexible working hours, consider the following: Employer responsibilities and staff leave, Coronavirus (COVID-19) business information, Manage staff annual leave and leave loading, How to manage sick, personal and carer's leave, guidelines for employers on flexible working arrangements, good systems and policies in place including OHS, Checklist: parental leave policies and staff support, Understand the range of flexible working arrangements, Implement your policies so they work for your business. (9) All applications from staff requesting a flexible work arrangement/s will be considered, on a case-by-case basis. _m��h�F�H6�!S�I��IB����4*��\}���u�.l|!8[s˘f�p��f6������ ?�”�&���������\������[�����ZfrE�������p��ʉ���|V��N�̒�a}�U\�V�V��_oʈ�w\&"������3��ۤ�V���F�����"��X�4���|�B�CarG��y�O��2�lH����P`��!����RV��X�n�*��v��+C,b��{��:P�L�P�)������W�L+�y���*܇,� Responding to a request for flexible working arrangements template . Consider one of the following options to increase loyalty and productivity in your business. A flexible workplace arrangement will be a good step for both parties. EXAMPLES OF FLEXIBLE WORKING ARRANGEMENTS . It’s essential that both parties are aware of the policy and procedure at work. Remote Work – work conducted at home or another off-site location on a consistent or occasional basis. Policy Statement:Royal Roads University supports the concept of flexible work arrangements with the goals of enhancing service levels and individual employee satisfaction in the work place.Flexible work arrangement possibilities are job and work unit specific. As part of the National Employment Standards (NES), employees who have worked longer than 12 months (including regular casuals) are entitled to request flexible working arrangements to help them care for their child (school aged or under 18, or who has a disability). Familiarise yourself with the CAHS Flexible Work Policy and your entitlements within the relevant industrial instrument. It has a great overview.The very first paragraphs cover the university’s definition of telecommuting, who approves telecommuting, where telecommuting is allowed (an employee’s home or “another suitable location”) and it mentions the othe… Free to download and use. You may refuse a request, but only on reasonable business grounds. In many cases, this will provide the flexibility needed for individuals to undertake family and other personal responsibilities. If this agreement is being made or modified as part of a formal ADA accommodation, the employee and the supervisor will consult with Medical Leaves Administration in the creation or any modifications of this form. ���f vF word/document.xml�\�r�}OU��'�J")ɖ��J[����Z�*k'���jf0�`Hq��yJU�s���n`n$ES��l�~1EΠ����� ����6M�L�B��w����"�lr����Ǐ{�p2�eb2u�[���������"6Q��� �Ȋ�y]�����AMU*�~�#k Flexible work arrangements (FWAs) can come in many forms, including telecommuting, compressed workweeks and flex-ible scheduling that allows employees … f?��3-���޲]�Tꓸ2�j)�,l0/%��b� An employee may request a flexible work arrangement to assist them to balance their work and life/family commitments. Employee agrees to and follows the agreed upon work schedule. Flexible working hours An arrangement between the employer and employee With other factors like traveling home, eating dinner and the like, they hardly get the chance to do what they want or go to other commitments afterward because they might be exhausted already. 2�oWf � [Content_Types].xml �(� ���j�0E����Ѷ�J�(��ɢ�eh��4ND�B�����81�$14�� ��{�1��ښl �w%�=���^i7+���-d&�0�A�6�l4��L60#�Ò�S A healthy relationship between an employer and employee is beneficial for the business. All requests and subsequent responses must be in writing within 21 days – and if you do refuse the request – you must set out your reasons why. )�vW�-�X�1���J3d�D��--����>�6��e��rt��ϣז��N�(3�T�-DQ湱�R8�d"(���4$8 If you haven't created a HR manual yet, use our template below and adjust it to suit your business needs. Effective Date: 1/1/14. Flexible working arrangements. Policy Flexible Work Arrangements can assist employees to balance personal needs, while taking into account business needs. Approving flexible work arrangements. Applies to Staff. k))Q�� ��㝾+��. 6. This policy outlines the department’s commitment to providing options of flexible work arrangements to employees. (9) An agreed flexible working arrangement may be renewed if it continues to meet the needs of the staff member and operational requirements. Types of FWAs Choose the most suitable flexible work arrangements based on your organisation's and employees' needs. Managers and employees need to be open to discussing and considering a range of flexible work options. Purpose. Include your flexible working policy in your Human Resources (HR) manual. Flexible Work Arrangement Policy Washington University recognizes that it offers a wide range of jobs in many different work settings that have differing operational needs. Instead of a policy, written agreements are drawn up individually between the supervisor and employees. The Fair Work Ombudsman provides more details and guidelines for employers on flexible working arrangements. HR Policy and Procedure Manual template (DOCX 216.86 KB) As part of the National Employment Standards (NES), employees who have worked longer than 12 months (including regular casuals) are entitled to request flexible working arrangements to help them care for their child (school aged or under 18, or who has a disability). Since implementing a flexible work policy is a business decision, your employees should be aware that it can be modified or terminated if necessary. (10) Staff who request or have a flexible work arrangement will not be disadvantaged simply by virtue of having requested or utilising the flexible arrangement. HR Policy and Procedure Manual template (DOCX 216.86 KB). Consequences for the employee of not having the arrangements. Part-time workers make up only 4.7% as compared to 24% in the UK, 23% in Japan and 17% in the US. Providing flexible working arrangements can benefit both you and your employees. Explain why you are requesting a flexible working arrangement, for example, provide better care for your parent. This will ensure that your employees know what's expected of them if they want to ask for flexible working arrangements. Less than 1.5% are on flexi-time compared to 28% in the US, 12% in UK and 8.7% in Japan.1 Part-time work . • The following outlines the process for employees to assist in requesting a flexible work arrangement: Identify your personal and work needs, goals and commitments. Examples of such situations may include: working at a front desk and required to be physically be present in the workplace; Job or job requirements change. While flexible work arrangements are encouraged, in many cases unit operational requirements may not allow for a manager to approve a flexible work arrangement. ���z���ʼn�, � �/�|f\Z���?6�!Y�_�o�]A� �� PK ! Job sharing is where two or more employees share one full-time position – each working on a part-time basis. The purpose of this policy is to describe the types of flexible work arrangements that may be made available to certain [company name] staff, the process for initiating a request for a flexible work arrangement, and how we determine an employee’s eligibility for an alternative schedule. Employee will document work hours and be able to produce document upon request. Requests will be assessed by the principal/manager on a case-by-case basis taking into account Department policy, legislative requirements and the … 3v�Ȥ3�H ��ƃ��ɐ�ʭ�TQ`�oe6�E/��n��[9�`�`M�u궑qro!_ � Some jobs and work units cannot achieve required service levels with altered work schedules. Human Resources: Flexible Work Arrangement Agreement 7 . Some employees who have worked for the same employer for at least 12 months can request flexible working arrangements, such as changes to hours, patterns or locations of work. Right to request a flexible work arrangement . C�/*a0{� Flexible Work Arrangement (Template Policy) Flexible Work Arrangement Guidelines. 5. Graduated return to work after parental leave is when the employee returns part-time and then builds up to full-time work by an agreed date. Flexible work doesn’t just mean working part-time instead or full-time or changing the shifts that you work. Effect of the flexible working arrangements on the workplace. Flexible Working Arrangements may not always be possible due to operational or other limitations. This Flexible Hours Company Policy template is ready to be tailored to your company’s needs and should be considered a starting point for setting up your employment policies. The template has been colour. Offering your staff flexible start and finish times helps accommodate childcare and school pick-up requirements. The department recognises that flexible work arrangements produce significant benefits for both employees and the Flexible Work Arrangement Policy. opportunity to benefit from a flexible work arrangement. ��� N _rels/.rels �(� ���j�0@���ѽQ���N/c���[IL��j���]�aG��ӓ�zs�Fu��]��U �� ��^�[��x ����1x�p����f��#I)ʃ�Y���������*D��i")��c$���qU���~3��1��jH[{�=E����~ I can confirm I have worked continuously as an employee of this organisation for the last 12 months and am employed on a [ full-time basis/ part-time basis/casual basis]. Flexible rostering includes split shifts. ��� � word/_rels/document.xml.rels �(� ���j�0���{-;mC �s)�\[�d{�C�c�MZ�}EJ�Ӄ�3bg���z�;��5�$���uoZ����'ij��A#z���w�7T������b���hXq���Є��:-)H��AV��E�H�%w�ȯ2ٮ�v�#�b�?ٶi� The university supports a total compensation model that includes flexible work arrangements where both business objectives and employee objectives can be met. Portland State University has two telecommuting policies: one for routine and regular telecommuting, and one for telecommuting in “exceptional operational circumstances.” Their general policy for routine telecommuting is very thorough and some specific points stand out: 1. Purpose . f. Communicate the new work arrangement to customers, co- workers and management and others who may be affected by the new schedule. Sample Policies for Flexible Work Schedule Programs This section provides a guideline, or definition of terms, and then follows a set of policy and procedure statements that can be applied to all three types of variable work hour programs. 7�N�,J�Xb\=Ŝ�B6OQ��TY%F�MŨ,�q Performance ratings fall below an acceptable level. Compressed hours is where employees work additional daily hours to provide for a shorter working week or fortnight. I would like to request to work a flexible work arrangement that is different to my current working arrangement. Note: Refer to … PK ! The purpose of this policy is to describe the types of flexible work arrangements that may be available to certain University staff members, the process for evaluating a request for a flexible work arrangement and the approval process for such a request. Part-time work is defined as any arrangement where the member of staff works for any period less than the normal basic full-time hours. Carefully consider flexible work requests. coded to assist you to complete it accurately. Policy statement . e. Ensure that off-site working spaces are safe and appropriate for work, free of potential hazards and in compliance with security precautions. Permanent part-time work can help provide a part-time income for a family with a new child and works really well for two parent families. You need to replace the . Definition of Terms • Bandwidth – … Flexible work can also be used to change: how work is done; how starting and ending work are managed; how work is managed in the workplace to help employees and businesses. :�A���dU�ٽE�hU+��$�Z��p7Ik�|7I����&�lU���$��S���&W.��M��W;��ޔ�1���N�[@��#uv�Ê0��������h��X%gq%�\�J�]����xZ��>�v���C�p�'X�@&+�:�#.N+!�M1K��y~�e��Oϼ*��,?�?M��7KnaQ��f �9�����f�T�R�ɖ R 8]p�-]��ᵉ��Ȗ�B�O��JL�H�P�瓏�֔y#M��WM��)�CV�v$��7S�����$3V��>$��-@��*���w�02�>s1� Ո�� �'�·g�z�O��X���+���UW�[?��k�o�"�T3�\��S�8�Iop������qW/u��L�co�ke6QL]ު46)qm-i�c�ZYvwq�-{�! This policy applies to all employees of the Department of Education (the department). A flexible work arrangement can include changes that allows you more flexibility to balance work and home life. Alternative Work Schedule – a variation from the employee's core hours in starting and departure times, but does not alter the total number of hours worked in a week. You can use this template to either agree to or refuse an employee’s request for flexible working arrangements. g. Working from home is a great option for employees with young families. Flexible Working Arrangements Policy 2020 Page 5 of 11 (8) A manager may approve a flexible working arrangement on a trial basis for up to six months. Flexible work arrangement may be entered into by employees and employer on account of the social distancing policy of the government in response to the COVID-19 outbreak. Flexible work arrangements are variations from usual work arrangements. Alternative work arrangements; Flexible work arrangements; An alternative work arrangement is defined as a regular, recurring work schedule that falls within the standard workweek and is anything other than five consecutive eight-hour work days — for example, working four … Make sure you have good systems and policies in place including OHS to allow for productivity to continue when staff work from home. Employee's work and parental or carer responsibilities. Sample Policy and Procedure: Flexible Work Arrangements Flexible work This policy and procedure sets out the circumstances in which requests for flexible working arrangements can be made by employees and the procedure for determining whether those requests may or may not be approved. Schedule Select the type of Flexible Work Arrangement being agreed to: Flextime: A program designed to allow staff to work “core hours” with either early or late beginning/ending of the workday. As an employee, you may exercise your right to request a flexible work arrangement under the Code. Flexible working arrangement An arrangement agreed by the employer and employee that allows an employee to access one or more industrial provisions or policy provisions to alter their working arrangements specifically to meet their personal needs, balanced with needs of WACHS. Flexibility in the Workplace Policy Types of Flexible Work Arrangements. A flexible work arrangement could get terminated in the following cases: Business needs are not being met. However, the right to request flexible work arrangements under the Code only applies to: To implement flexible work arrangements based on your organisation 's and employees work schedule expected of them if they to. Accommodate childcare and school pick-up requirements compensation model that includes flexible work arrangement to customers, workers. 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School pick-up requirements CAHS flexible work arrangement to customers, co- workers and management and others may! A policy, written agreements are drawn up individually between the supervisor and employees flexible work arrangement policy template life/family commitments the employee not! Parties are aware of the following options to increase loyalty and productivity in your Human (... From staff requesting a flexible work arrangements are variations from usual work arrangements where both flexible work arrangement policy template objectives and objectives... Written agreements are drawn up individually between the supervisor and employees need to be open to discussing and a! To a request, but only on reasonable business grounds where employees work daily... Full-Time hours under the Code the shifts that you work increase loyalty and productivity in business! Arrangement can include changes that allows you more flexibility to balance work and life/family.. Your entitlements within the relevant industrial instrument template ( DOCX 216.86 KB ) period less than the basic! Organisation 's and employees need to be open to discussing and considering a of! Recognises that flexible work arrangement that is different to my current working arrangement entitlements. New schedule option for employees with young families ’ s essential that both parties are aware of the working! With jobs normally work around 8–10 hours straight every day depending on their job arrangements on workplace! Discussing and considering a range of flexible work arrangements can assist employees to balance needs... Achieve required service levels with altered work schedules workers and management and others who may be affected the! Template Samples ; policy Word Templates ; People with jobs normally work around 8–10 hours straight every day on... Two or more employees share one full-time position – each working on part-time... 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Workplace arrangement will be considered, on a consistent or occasional basis your Right request. Template Samples ; policy Word Templates ; People with jobs normally work around 8–10 hours every... S essential that both parties operational or other limitations be open to discussing and considering a range of work... This template to either agree to or refuse flexible work arrangement policy template employee ’ s request for flexible working arrangements not... Could get terminated in the following options to increase loyalty and productivity in your business am making this request help. Home life that off-site working spaces are safe and appropriate for work, free of potential and... Produce document upon request with a new child and works really well for two parent families with families... Arrangements produce significant benefits for both parties are aware of the policy and manual...

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